By : DSY
Etymologically, the secretary or the secretary comes from the word 'secret' meaning secret or private. From the meaning of its constituent words are then created an operational definition that refers to someone who is entrusted to a confidential or personal problems. On a broader scope, definitions and then adjusted to the secretary duties for both individuals, companies, communities or the community. M. Braum and Ramon from Portugal, defines the secretary as:
"An assistant to a WHO chief takes dictation, prepares correspondence, receivers visitors, checks of his official engagements or Appointments, and performs many duties related order That Increase the effectiveness of the chief."
But besides working on clerical tasks, roles within the company secretary is often very far beyond that. A secretary is sometimes also acts as his boss's right hand. Not only must run a function inside but also outside. He must not only responsibly and take care of all the needs of leaders and companies, but also must appear on the front lines to keep the company or organization's image.
Viewed from a structural company secretary position was visible beyond the level of management or decision makers. However, in reality very great influence in the political secretary of the company because she was very close to the circle of power. He knows all the secrets of the company because it is always involved in the execution of operations. In fact sometimes it can take over the secretarial duties boss in decision-making or overseeing the company if the leader was not in the office.
Looking at a fairly broad responsibilities, of course, required a man of the technical expertise and a certain personality to be able to carry the title of a professional secretary. Adequate administrative capability necessary to do routine tasks that do a lot of paperwork associated with the form of letters and important documents. The mastery of technology tools and computer applications is mandatory for the smooth and facilitate all matters which had been completely computerized.
As a bridge between leaders and subordinates or outside parties, a secretary should be able to absorb all the information to then be submitted to the parties entitled to receive them. Therefore, the ability to communicate is a key skill in playing the role as a 'funnel' leadership. Expertise in foreign languages like English is absolutely required to support all forms of relations with outsiders, especially foreigners. In fact, mastery of foreign languages is also sometimes joins other key demands for the creation of a broader relationship with the various parties.
In addition to the above hard skills, the personality of a secretary was also a good or bad influence on the management of a company's image because of his role that often serves as a public relations officer. Prajudi Atmosudirjo in his book entitled The Basics of Business Administration (Business Administration) says that a good secretary should have a nature-friendly, sympathetic, charming, capable of dealing with all kinds of people, kominikatif, cooperative and polite. In their work, he must be careful, honest, skillful, initiative, and a quick thinker. In terms of appearance secretary should look smart, professional, interesting but still polite. Because of his job so much, he must have mentally tough, do not stress easily and quickly surrendered.
Viewing highly complex secretarial qualification, it is not surprising that the profession is more occupied by women. During this time, the profession is still associated as secretary of women's work. This is because the job requires the secretary of accuracy, tidiness, courtesy, and flexibility in serving and communicating that is identical to the female personality. Negative assessment of professional secretaries who have often appeared that the secretary of the capitalize enough beauty dieliminisir also supposed to be, because being the secretary must also have good ability and competence as well.
"An assistant to a WHO chief takes dictation, prepares correspondence, receivers visitors, checks of his official engagements or Appointments, and performs many duties related order That Increase the effectiveness of the chief."
But besides working on clerical tasks, roles within the company secretary is often very far beyond that. A secretary is sometimes also acts as his boss's right hand. Not only must run a function inside but also outside. He must not only responsibly and take care of all the needs of leaders and companies, but also must appear on the front lines to keep the company or organization's image.
Viewed from a structural company secretary position was visible beyond the level of management or decision makers. However, in reality very great influence in the political secretary of the company because she was very close to the circle of power. He knows all the secrets of the company because it is always involved in the execution of operations. In fact sometimes it can take over the secretarial duties boss in decision-making or overseeing the company if the leader was not in the office.
Looking at a fairly broad responsibilities, of course, required a man of the technical expertise and a certain personality to be able to carry the title of a professional secretary. Adequate administrative capability necessary to do routine tasks that do a lot of paperwork associated with the form of letters and important documents. The mastery of technology tools and computer applications is mandatory for the smooth and facilitate all matters which had been completely computerized.
As a bridge between leaders and subordinates or outside parties, a secretary should be able to absorb all the information to then be submitted to the parties entitled to receive them. Therefore, the ability to communicate is a key skill in playing the role as a 'funnel' leadership. Expertise in foreign languages like English is absolutely required to support all forms of relations with outsiders, especially foreigners. In fact, mastery of foreign languages is also sometimes joins other key demands for the creation of a broader relationship with the various parties.
In addition to the above hard skills, the personality of a secretary was also a good or bad influence on the management of a company's image because of his role that often serves as a public relations officer. Prajudi Atmosudirjo in his book entitled The Basics of Business Administration (Business Administration) says that a good secretary should have a nature-friendly, sympathetic, charming, capable of dealing with all kinds of people, kominikatif, cooperative and polite. In their work, he must be careful, honest, skillful, initiative, and a quick thinker. In terms of appearance secretary should look smart, professional, interesting but still polite. Because of his job so much, he must have mentally tough, do not stress easily and quickly surrendered.
Viewing highly complex secretarial qualification, it is not surprising that the profession is more occupied by women. During this time, the profession is still associated as secretary of women's work. This is because the job requires the secretary of accuracy, tidiness, courtesy, and flexibility in serving and communicating that is identical to the female personality. Negative assessment of professional secretaries who have often appeared that the secretary of the capitalize enough beauty dieliminisir also supposed to be, because being the secretary must also have good ability and competence as well.
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